Systems Design: Building Systems that Drive Ideal Behavior

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The ground-breaking Shingo Model of 2008 introduced principles, systems, tools, and results. At that time, however, the systems element of the model did not receive the in-depth attention that other parts of the model did. As a result, organizations developed their own concept of systems. Some organizations have identified hundreds of systems and tools. In fact, the distinction between a system and a tool was not clearly defined until recently with the introduction of the Shingo SYSTEMS DESIGN workshop and the information discussed in this book.

With the development of the workshop, the Shingo Institute is now teaching the three essential systems―work, improvement, and management―as well as the five required communication tools that are necessary to improve an organization. You’ll find that when these systems are formalized, they work together to help create organizational excellence.

With Systems Design: Building Systems that Drive Ideal Behavior you’ll learn how to formalize the process of creating these three systems. In addition, a new tool, the Shingo system design map, is introduced. This book also details how you can improve the connections you’ve already made between the tools, systems, results, and principles of the Shingo Model.

Author(s): April A. Bosworth, Brent R. Allen
Series: The Shingo Model Series
Publisher: Routledge/Productivity Press
Year: 2022

Language: English
Pages: 162
City: New York

Cover
Half Title
Series Page
Title Page
Copyright Page
Dedication
Table of Contents
Editors
Acknowledgments
Introduction
Chapter 1 Organizational Excellence and the Shingo Institute
Back to Basics
The Shingo Institute
The Shingo Model and the Shingo Prize
The Six Shingo Workshops
DISCOVER EXCELLENCE
SYSTEMS DESIGN
CULTURAL ENABLERS
CONTINUOUS IMPROVEMENT
ENTERPRISE ALIGNMENT
BUILD EXCELLENCE
The Shingo Model Series of Books
Chapter 2 Systems Overview
Introduction to Systems
Current State of System Thinking
Definition of a System
Components
Interdependence and Network
Aim
Informal versus Formal Systems
Systems Drive Behavior
Three Essential Systems
The Systems Contribution
Chapter 3 Three Essential Systems
Systems Design
Three Types of Systems
Work Systems
The Real World: O.C. Tanner
The Real World: Toyota
Improvement Systems
The Real World: O.C. Tanner
Management Systems
The Real World: Lifetime Products
Chapter 4 Five Required Tools
Tool #1: Standard Work
The Real World: Lifetime Products
The Real World: O.C. Tanner
Tool #2: Reports
The Real World: Lifetime Products
Tool #3: Feedback
The Real World: O.C. Tanner
The Real World: Elementary School Teachers
Tool #4: Schedules
The Real World: Feedback at Lifetime Products Transportation Work System
Tool #5: Improvement Log
Capture
Evaluate
Make Assignments
Identify and Supply Resources
Track
The Real World: O.C. Tanner
Other Essential Components
The Why of Systems
Chapter 5 What Do We Mean by System Design?
Chapter 6 Work Systems
Work System Map
Systems
Work System and Work System Leader
Aim
Workflows
Team Members
Improvement Sub-systems
Tools
Standard Work
Reports
Feedback
Schedule/Cadence
Improvement Log
Results: Key Performance Indicators
Culture: Key Behavioral Indicators
Summary
Chapter 7 Improvement System
Improvement Sub-System Maps
System Name and Leader
Aim
Sub-system Team
Standard Work
Reports
Feedback
Schedule/Cadence
Improvement Log
Key Performance Indicators: What to Measure
Key Behavioral Indicators: What to Practice
Aim, Key Behaviors, and Key Performance Indicators
Organization-Wide Improvement
Chapter 8 Management Systems
Management System Map
Leader
Aim
Multiple System Responsibilities on One Map
Standard Work
Reports
Feedback and Schedule
Improvement Log
Key Performance Indicators
Key Behavioral Indicators
Conclusion
Chapter 9 Case Studies
O.C. Tanner Case Study
Company Overview
Three Essential Systems
Five Required Communication Tools
Formalization Challenges
Results of System Mapping (KBI/KPI Improvements)
O.C. Tanner’s System Design Maps
Lessons Learned
Lifetime Products Case Study
Company Overview
Challenges and Solutions of Implementation
Sustaining the System Mapping Project
Systems at Lifetime Products
Lifetime Products System Maps
Formal System Feedback
System Assessment
System Review
Lessons Learned at O.C. Tanner and Lifetime Products
Chapter 10 Results
Key Performance Indicators
Key Behavioral Indicators
Measures and People
Ideal Results
Chapter 11 System Thinking
Peter Senge
Russell Ackoff
W. Edwards Deming
Management’s Responsibility: Constancy of Purpose
Institute Leadership
Drive Out Fear
Break Down Barriers Between Departments
Resistance to Change
Putting It All Together
Systems Drive Behaviors
Creating a System Maps Project
Final Thoughts
Appendix A: Quotes from Peter Senge’s The Fifth Discipline
Appendix B: W. Edwards Deming’s 14 Points for the Transformation of Management First
Glossary
Bibliography
Index