Who needs expensive, old-fashioned office software? Now, you can do everything online, free, with Google Docs! Experts Steve and Nancy Holzner offer simple, step-by-step instructions and great insider tips for making the most of Google’s powerful online word processing, spreadsheet, and presentation tools. You’ll get started fast... learn how to create and format professional-quality documents of all kinds... collaborate with colleagues to build better proposals and presentations... use advanced tools like revision history, templates, and charts... discover Google Docs’ latest features and shortcuts... and a whole lot more! No matter what kind of documents you create, this book can help you do the job better, faster, and more efficiently... and you’ll never pay for office software again! You’ll Learn How To • Get your free Google account and set up iGoogle for instant access to your documents • Upload and use the documents you’ve already created with Microsoft Office • Use Google Spreadsheet to create charts to display spreadsheet data • Master Google Docs’ easy, powerful document-editing and formatting tools • Insert images into your documents and presentations • Share documents securely with your colleagues • Back up your documents offline and edit them when you don’t have an Internet connection Steven Holzner, former contributing editor at PC Magazine, is author of 108 computer books that have sold more than 2.5 million copies. His most recent Pearson book is Facebook Marketing. Nancy Holzner writes and edits technology books from her home in central New York state. Her recent publications include books on Intuit QuickBase and Zoho. Nancy has also worked as a medievalist, a high school teacher, and a corporate trainer. CATEGORY: Productivity Suites COVERS: Google Docs USER LEVEL: Beginning-Intermediate
Author(s): Steve Holzner, Nancy Holzner
Edition: 1
Year: 2009
Language: English
Pages: 264
Table of Contents......Page 5
Introduction......Page 14
A Quick Overview of This Book......Page 15
A Word About Security......Page 16
Technical Requirements for Using Google Docs......Page 17
1 Getting Started with Google Docs......Page 20
Signing up and Signing in......Page 21
What Can I Do with a Google Account?......Page 23
Changing Your Account Information......Page 24
Getting Familiar with the Google Docs Home Page......Page 25
Organizing Your Documents......Page 26
Finding a Document......Page 29
iGoogle, You Google, Everybody Googles......Page 31
Setting up iGoogle......Page 32
Customizing Your Page......Page 33
iGoogle and Google Docs......Page 37
Creating Your First Document......Page 42
Naming the Document......Page 43
Entering Text......Page 44
Saving the Document......Page 47
Using the Formatting Toolbar......Page 48
Using Keyboard Shortcuts......Page 51
Inserting Headers and Footers......Page 52
Choosing Your Print Settings......Page 53
Exporting and Printing the Document......Page 54
Deleting a Document......Page 57
Formatting a Document......Page 58
Creating a New Document from a Template......Page 60
Importing Documents......Page 63
Exporting a Document......Page 67
Doing Research......Page 68
Using a Dictionary, Thesaurus, or Encyclopedia......Page 69
Working Offline......Page 70
Downloading and Installing Gears......Page 71
Activating Gears......Page 73
Using Gears to Work Offline......Page 75
Tweaking Your Offline Settings......Page 76
Working with Lists......Page 78
Creating a List......Page 79
Editing a List......Page 80
Creating a Table......Page 84
Editing a Table......Page 85
Getting an Image into Your Document......Page 91
Working with Hyperlinks and Bookmarks......Page 95
Inserting a Hyperlink......Page 96
Editing a Hyperlink......Page 97
Inserting a Bookmark......Page 98
Creating a Table of Contents......Page 100
Editing a Table of Contents......Page 102
5 Sharing and Collaborating on Documents......Page 104
Step 1: Choose Sharers and Set Permissions......Page 105
Step 2: Send an Optional Email Invitation......Page 106
Receiving a Document-Sharing Notification......Page 107
Changing a Document’s Ownership......Page 108
Emailing All Viewers/Collaborators......Page 109
Removing Sharing......Page 111
Emailing a Document......Page 112
Publishing a Document on the Web......Page 113
Collaborating on a Document......Page 118
Using Color-Coded Comments......Page 119
Viewing Revisions......Page 122
Comparing Versions......Page 123
What Is a Spreadsheet?......Page 126
What Makes a Good Spreadsheet Design?......Page 127
Creating Your First Google Docs Spreadsheet......Page 130
Saving a Spreadsheet......Page 131
Creating a New Spreadsheet from a Template......Page 132
Formatting a Spreadsheet......Page 133
Formatting Numbers......Page 134
Formatting Appearance......Page 135
Creating Formatting Rules......Page 138
Working with Multiple Sheets......Page 139
Importing Data into Google Docs......Page 140
Exporting Data from Google Docs......Page 141
Exporting as an XLS or ODS File......Page 142
Entering Data......Page 143
Working with Rows and Columns......Page 146
Sorting Data......Page 149
Printing a Spreadsheet......Page 152
Deleting a Spreadsheet......Page 153
Working with Spreadsheet Formulas......Page 154
Creating Formulas: The Basics......Page 155
Supercharging Your Formulas with Functions......Page 160
Getting the Big Picture with Charts, Graphics, and Gadgets......Page 163
Kinds of Charts......Page 164
Creating a Chart......Page 167
Editing a Chart......Page 169
Putting an Image into Your Spreadsheet......Page 172
Editing an Image......Page 173
Google Docs Spreadsheets and Google Gadgets......Page 174
Editing a Gadget......Page 175
Sharing Spreadsheets......Page 180
Publishing a Spreadsheet on the Web......Page 181
Inviting Others to Share a Spreadsheet......Page 183
Working Simultaneously......Page 189
Chatting as You Work......Page 190
Commenting on a Spreadsheet......Page 191
Receiving Notifications......Page 193
Creating a New Spreadsheet by Designing a Form......Page 194
Emailing a Form......Page 197
Embedding a Form in a Web Page or Blog......Page 198
Editing a Form......Page 199
Editing a Form’s Confirmation Message......Page 200
Analyzing Form Data......Page 201
Working with a Spreadsheet’s Revision History......Page 202
What’s a Presentation?......Page 204
Some Pointers for Designing a Presentation......Page 205
Starting from Scratch......Page 206
Naming Your Presentation......Page 207
Getting an Existing Presentation into Google Docs......Page 208
Adding a New Slide......Page 209
Selecting a Slide and Inserting Text......Page 210
Saving a Presentation......Page 211
Adding Some Style with a Theme......Page 212
Giving Your Slides a Custom Background......Page 213
Formatting Text......Page 214
Adding Images, Shapes, and Videos......Page 217
Arranging Elements on a Slide......Page 220
Revealing Elements One by One......Page 221
Importing Slides......Page 222
Copying a Slide......Page 223
Deleting a Slide......Page 224
Previewing a Presentation......Page 225
Printing a Presentation......Page 226
Deleting a Presentation......Page 227
Sharing a Presentation......Page 230
Collaborating on a Presentation......Page 231
Giving a Live Presentation......Page 232
During the Presentation......Page 233
Making a Presentation Public......Page 239
Embedding a Presentation in Your Web Page or Blog......Page 241
Working with Revisions......Page 243
B......Page 246
C......Page 247
D......Page 249
F......Page 251
G......Page 253
I......Page 254
J - K - L......Page 255
N......Page 256
P......Page 257
S......Page 259
T......Page 262
U......Page 263
W - X - Y - Z......Page 264
