Adobe Acrobat is one of the most widely recognized tools for document management, office communications, and improved workflow, and Acrobat 8 is the most powerful version yet, introducing new tools for shared reviews, creating automated forms, license management, additional security, and many others. Now that PDF has become the ubiquitous electronic document format, industries as diverse as engineering, legal, manufacturing, and government all rely on Acrobat to make their tasks run smoother and more efficiently. Here to help guide you, Acrobat expert Donna Baker presents real-life scenarios that you can apply to any situation in which document control and management is an issue. With practical advice, productivity tips, and step-by-step directions for using the latest Acrobat features, Acrobat 8 in the Office will help you understand the broad capabilities of this “what-can’t-it-do?” software. Among other useful features, this book also • Shows you how to use Acrobat in real-life situations to improve productivity, cost savings, and communication.• Covers the new features in Acrobat 8, including shared reviewing, Acrobat Connect (an online meeting room), auto-recognition form fields, new merging and document optimizing tools, redaction tools. • Describes how to best combine new and existing Acrobat tools to accomplish nearly any office communication task.• Includes a companion Web site at www.donnabaker.ca/downloads.html that contains source files for examples in the book, plus bonus projects and case study chapters.
Author(s): Donna L. Baker
Edition: 1
Year: 2006
Language: English
Pages: 384
Contents......Page 6
Introduction......Page 16
1 Getting Your Bearings......Page 22
Acrobat Versions......Page 23
I Need to Do......Page 25
Finding Your Way......Page 27
The Interface......Page 28
The Program Window......Page 29
Toolbars and Task Buttons......Page 30
Navigation Panels......Page 34
Opening and Saving Documents......Page 36
Help Is Close at Hand......Page 37
Making Your Exit......Page 39
2 Building a Cohesive Document......Page 40
Steps Involved in This Project......Page 41
Preparing the Presentation for Conversion......Page 43
Converting the Presentation......Page 45
Converting a Web Page to PDF......Page 46
Converting Selected Content from a Web Page to PDF......Page 47
Combining Documents in Acrobat......Page 48
Choosing and Ordering Files......Page 49
Specifying Pages to Include......Page 50
Specifying the File Type......Page 51
Renaming Assigned Bookmarks......Page 52
Generating the Finished Document......Page 53
Tweaking the Bookmarks......Page 54
Ordering and Testing......Page 56
Reordering the Pages......Page 58
Tweaking Page Content......Page 62
Deleting Extra Page Content......Page 63
Repositioning Objects on the Page......Page 64
Resizing a Document Page......Page 66
Capturing Content from a Page......Page 67
Using Clipboard Content......Page 68
Replacing the Document Page......Page 69
Defining the Footer Appearance......Page 70
Specifying Page Ranges......Page 72
Automatically Changing Page Content......Page 73
Setting the View......Page 74
What Else Can They Do?......Page 75
3 Communicating with Comments......Page 76
Steps Involved in This Project......Page 77
Converting the Source Document......Page 78
Specifying the Opening View......Page 81
Initiating a Comment and Review Cycle......Page 82
Participating in the Review......Page 85
Using Commenting Tools......Page 86
Adding a Comment......Page 87
Using Text Edit Tools......Page 89
Using the Text Edit Toolbar......Page 90
Starting from the Document Pane......Page 91
Return to Sender......Page 92
Integrating Comments into the PDF File......Page 93
Managing the Review......Page 95
Using the Comments Panel......Page 97
Tracking the Comments......Page 98
Integrating Comments into Word......Page 99
What Else Can He Do?......Page 100
4 Collaborating in a Shared Review......Page 102
What’s Your Preference?......Page 103
Producing the Review Document......Page 104
Starting the Review......Page 110
Sharing Comments......Page 112
Checking the Publishing Status......Page 113
Receiving Notifications......Page 114
Specifying When You Are Notified......Page 115
Housekeeping Chores......Page 117
Information About Information......Page 119
What Else Can Daisy Do?......Page 120
5 Making Accessible Documents in Acrobat......Page 122
Steps Involved in This Project......Page 123
Adding Tags in Acrobat......Page 125
Working with Tags......Page 126
Adding the Page......Page 128
Reviewing the New Tags......Page 129
Deleting Extra Tags......Page 130
Running a Full Check......Page 131
Interpreting the Results......Page 134
Correcting Document Problems......Page 136
Removing Comments from the File......Page 137
Read Aloud to Me......Page 139
Reading Preferences......Page 140
Reflowing Text......Page 141
Simulating High-Contrast Viewers......Page 143
What Else Can She Do?......Page 145
6 Managing and Organizing E-mail Using Acrobat......Page 146
Sorting the (e)-Mail......Page 147
Devising an E-mail Folder System......Page 148
Converting Folders of E-mail to PDF......Page 149
Adjusting Conversion Settings......Page 150
Processing the Files......Page 152
Appending E-mail Documents to PDF Files......Page 153
Viewing Converted E-mail Documents......Page 154
Searching E-mail PDFs......Page 156
Organizing Files in Acrobat......Page 158
Other Organizer Options......Page 160
Viewing and Sorting Documents......Page 162
Using PDF File Attachments......Page 163
Displaying Attachments......Page 164
Adding More Attachments......Page 165
Other Attachment Tasks......Page 167
Using a Secure Envelope in Acrobat......Page 169
Using the Wizard......Page 170
Finishing the Secure Package Manually......Page 173
Automating the Archive Process......Page 174
What Else Can She Do?......Page 175
7 Assembling a Library......Page 178
Steps Involved in This Project......Page 179
Modifying PDFMaker Settings......Page 181
Converting Files from the Desktop......Page 183
Selecting Batch Commands......Page 184
Configuring the Watermark......Page 185
Specifying How the Sequence Runs......Page 188
Processing the Files......Page 189
Scanning in Acrobat......Page 190
Working with a Scanned Document......Page 193
Finishing the Collection Assembly......Page 194
Designing an Index......Page 196
Building and Applying an Index......Page 197
Setting Preferences......Page 199
What Else Can He Do?......Page 200
8 Communicating with Technical Drawings......Page 202
That's the Plan......Page 203
Steps Involved in This Project......Page 204
Choosing Conversion Settings......Page 205
Generating the PDF File......Page 207
Checking Out the Layers......Page 208
Changing Layer Properties......Page 209
Adding Visualization Tools......Page 210
Measuring to Scale......Page 211
Viewing Annotations......Page 213
Protecting the Drawing's Contents......Page 214
Enabling the File for Use in Adobe Reader......Page 218
E-mailing the Drawing......Page 219
Opening the Drawing in Adobe Reader......Page 220
Displaying Object Data......Page 221
Adding Comments to the Drawing......Page 223
Responding to Comments......Page 224
Using Object Data in a Comment......Page 225
Creating a New Stamp......Page 226
Returning the Comments......Page 228
What Else Can Emily or Joyce Do?......Page 230
9 Packaging and Preparing Legal Documents......Page 232
Saving Money—and Time......Page 233
Producing the Document Package......Page 234
Working with the PDF Package......Page 237
Managing the View......Page 238
Adjusting the Components......Page 239
Modifying the Package Display......Page 241
Looking Inside a Document......Page 243
Removing Sensitive Content......Page 248
Redacting Text and Images......Page 249
Customizing the Redaction Marks......Page 250
Searching for Content......Page 252
Numbering the PDF Package......Page 254
What Else Can Janet and Her Firm Do?......Page 257
10 Streamlining Form Development and Data Management......Page 258
Steps Involved in This Project......Page 259
Working with What You Have......Page 261
Simplifying the Fields......Page 262
Creating the PDF Form......Page 263
Converting the Form......Page 264
Recognizing Form Fields......Page 265
Organizing the Toolshed......Page 266
Evaluating the Report Results......Page 267
Planning the Form Modifications......Page 269
Adding the First Button......Page 271
Testing the Radio Buttons......Page 273
Drawing the First Field......Page 274
Configuring the Remaining Choices......Page 275
Placing the First Check Box......Page 276
Automatically Duplicating Fields......Page 277
Making Final Adjustments to the Form......Page 279
Adding a Background Image......Page 280
Enabling the Form......Page 281
Adding the Submit Button......Page 282
Running the Wizard......Page 283
Tracking Forms......Page 285
Aggregating and Viewing the Data......Page 287
Choosing the Dataset File......Page 288
Exporting the Data......Page 289
What Else Can Garry Do?......Page 290
11 Building a Powerful Interactive Document......Page 292
The Way of the Samurai......Page 293
Steps Involved in This Project......Page 294
Building the Interface Document......Page 295
Getting Organized......Page 296
Removing and Replacing Objects......Page 297
Setting Image Editing Preferences......Page 298
Editing the Map......Page 299
Adding the First Image Button......Page 301
Replacing Pop-up Button Images......Page 303
Making the Buttons Appear—and Disappear......Page 304
Adding the Action......Page 306
Testing and Duplicating the Action......Page 308
Configuring the Return Buttons......Page 309
Adding Zing with a Movie......Page 310
Placing the Movie File......Page 311
Testing the Movie......Page 312
Starting the Movie from a Link......Page 313
Customizing the Movie......Page 314
Adding Some Final Navigation......Page 319
What Else Could He Do?......Page 321
12 Secure Reviewing and Reporting......Page 322
Steps Involved in This Project......Page 323
Choosing Conversion Settings......Page 325
Checking the File......Page 326
Applying the Signature......Page 327
Viewing Basic Signature Information......Page 329
Producing the Custom Cover......Page 331
Adding the Signature Fields......Page 332
Adding an E-mail Link......Page 334
Collecting Certificates......Page 336
Combining Signed Documents......Page 339
Changing the Preview Preference......Page 341
Previewing the Document......Page 342
Certifying the PDF Package......Page 344
Routing and Signing the Document......Page 347
What Else Can She Do?......Page 348
13 Managing Print Jobs......Page 350
Randy's Design Dilemma......Page 351
Understanding Client Requirements......Page 352
FAQ: Preparing Advertising Materials for Weber Design......Page 353
Communicating with the Design-Savvy Customer......Page 357
FAQ: Technical Specifications for Advertising Content......Page 358
Printing a Document to a File......Page 360
Using Acrobat Distiller......Page 361
Preflighting the File......Page 363
Saving a Report......Page 366
Building a Preflight Droplet......Page 367
Creating the Batch Sequence......Page 370
What Else Can He Do?......Page 373
A......Page 374
C......Page 375
D......Page 376
F......Page 377
I......Page 378
M......Page 379
P......Page 380
R......Page 382
T......Page 383
W......Page 384
Z......Page 385
