Macs All-in-One For Dummies

Title Page
Copyright Page
Table of Contents
Introduction
About This Book
Foolish Assumptions
Icons Used in This Book
Beyond the Book
Where to Go from Here
1 Getting Started with Your Mac
Chapter 1 From Go to Whoa: Getting to Know Your Mac
The Parts Department: Touring Your Mac’s Hardware
The ports report
Thunderbolt connections
HDMI connections
Locating your Mac’s ports
Connecting stuff to your Mac
Cranking Up Your Mac
Making Your Mac Do Your Bidding: Mouse, Trackpad, and Keyboard Basics
Maneuvering the mouse
Getting a feel for the trackpad
Comprehending the keyboard
Function and special feature keys
Alphanumeric keys
Modifier keys
Numeric keypad
Arrow and cursor control keys
Turning Off Your Mac
Nighty-night: Putting your Mac to sleep
Quittin’ time: Shutting down your Mac
A fresh beginning: Restarting your Mac
Chapter 2 Touring the Screen
Getting to Know the Desktop
Exploring the menu bar
The dock
Finder
Looking at Menus, Dialogs, and Windows
Getting the hang of menu commands
Dealing with dialogs
Messing with windows
Moving a window with the title bar
Resizing a window
Closing a window
Minimizing a window
Employing full-screen view
Zooming a window
Scrolling through a window
Getting Acquainted with Siri
Enabling Siri
Getting Siri’s attention
Getting help
Chapter 3 Getting Your Mac Online
Introducing Your Mac to the Internet
Getting online by connecting your Mac directly to your broadband modem
Connecting the Mac and modem
Checking the connection
Getting online by using a wireless network to access a broadband connection
Connecting the modem and router
Connecting to a Wi-Fi network
Establishing Your Apple Identity
Signing in with an existing Apple ID
Forging a new Apple ID
Maintaining your Apple ID
Storing Your Data in iCloud
Configuring iCloud settings
Syncing with your other devices
Using the iCloud website
Adding Even More Accounts
Adding an account
Gathering your account information
Configuring your account
Chapter 4 Fiddling with Files and Folders
Getting to Know Finder
Handling devices
Understanding folders
Customizing Finder settings
Navigating Your Mac’s Devices and Folders
Opening a folder
Keeping tabs on multiple folders
Jumping to a specific folder
Jumping back and forth
Moving to a higher folder
Following the folder path
Taking in the View: Working with Finder’s Views
Using icon view
Using list view
Using column view
Using gallery view
Changing your view options
Using Quick Look to sneakily peek at the contents of a file
Organizing 101: Forging Folders
Creating a folder from the Finder menu
Creating a folder using Save or Save As
Playing Tag: Classifying Files and Folders for Quick Access
Setting tag preferences
Tagging existing files and folders
Tagging new files
Finding your tagged files
Fiddling with Files and Folders
Selecting stuff in Finder
Renaming files and folders
Copying a file or folder
Using menus to copy a file or folder
Using the mouse or trackpad to copy a file or folder
Moving a file or folder
Copying or moving multiple files
Zip, Zip: Archiving Files and Folders
Searching for Lost Files
Running a Spotlight search
Running a Finder search
Spotlight settings
Using smart folders
Creating a smart folder with Spotlight
Deleting a File or Folder
Retrieving a file or folder from the trash
Emptying the trash
Chapter 5 Managing Apps
Firing Up an App
Running an app from the dock
Running an app from Launchpad
Running an app from Finder
Running an app with Spotlight
Running an app you used recently
Flitting from One App to Another
Working in Split-View Mode
Quittin’ Time: Shutting Down an App
Closing a document
Quitting an app
Force-quitting an app
Alter Egos: Creating Aliases for Documents
Messing with Dock Icons
Adding file and folder aliases to the dock
Accessing files from the dock
Creating stacks on the dock
Opening files stored in a stack
Rearranging icons on the dock
Removing icons from the dock
Organizing Multiple Desktops with Spaces
Creating desktops
Switching desktops
Moving app windows to different desktops
Customizing Mission Control settings
Welcoming New Apps to Your Mac
Shopping in the App Store
Setting up a payment method from the App Store
Downloading apps from the App Store
Updating Apps and System Software
Updating your apps
Updating macOS
Automating the update process
Uninstalling Apps
Paying Attention to App Security
Chapter 6 Changing How Your Mac Looks, Sounds, and Feels
Navigating System and App Settings
Messing with the system settings
Tweaking app settings
Trying Out a New Desktop Wallpaper
Setting Up a Screen Saver
Remodeling the Display
Adjusting the screen brightness
Setting the screen resolution
Enabling hot corners
Using night shift
Repainting the screen colors
Two monitors are better than one: Mirroring or extending the display
Connecting an external monitor
Connecting a Mac or iPad using Sidecar
Renovating the Dock, Menu Bar, and Control Center
Setting the Date and Time
Fine-Tuning Sounds
Customizing your Mac’s sound effects
Configuring sound output and input
Putting the “No” in Notifications
Configuring notification settings
Getting your attention back with Focus
Turning on a focus
Customizing a focus
Creating a focus
Chapter 7 Making Your Mac More Accessible
Mitigating Vision Limitations
Compensating for Hearing Limitations
Overcoming Physical Challenges
Easing keyboard limitations
Making the mouse and trackpad easier to use
Getting on Speaking Terms with Your Mac
Setting up the microphone
Setting up Speakable Items
2 Using the Internet
Chapter 1 Wandering the Web
Surf’s Up: Browsing Websites
Surfing Techniques
Typing a web page address
Click, click here, click, click there: Navigating by clicking links
Putting the web to work: Searching for sites
Going back in time
Distraction-Free Reading with Reader View
One-Window Surfing: Browsing with Tabs
Manufacturing a new tab
Navigating tabs
Working with tab groups
Closing tabs
Managing tab settings
Setting Your Safari Home Page
Scouring Web Page Text
Chapter 2 Order Out of Chaos: Organizing Web Pages
Saving Sites for Subsequent Surfs: Managing Bookmarks
Adding a bookmark
Storing bookmarks in folders
Rearranging or deleting bookmarks
Renaming bookmarks and folders
Importing and exporting bookmarks
Setting up a Web Page Reading List
Accessing Links Shared with You via Text
Allowing Safari to Store Passwords, Credit Cards, and Other Personal Info
Choosing the types of personal info Safari can store
Adding credit cards
Enhancing Online Security and Privacy
Browsing privately
Setting security and privacy settings
Checking out Safari’s password security recommendations
“Check This Out”: Sharing a Web Page
From out There to in Here: Downloading Files
Chapter 3 Exchanging Messages with Mail
Inspecting the Mail Window
Shipping Out Emails
Creating and sending an original message
Replying to a message
Forwarding a message
Customizing some useful sending settings
Keeping up appearances
Signing your message
Including a file along for the ride
Attaching a photo to your message
Putting your best foot forward: Checking spelling and grammar
Later, dude: Scheduling a send
Back from the brink: Undoing a send
Receiving and Reading Email
Retrieving email
Customizing a few handy receiving settings
Reading email
Viewing and saving file attachments
Adding an email address to Contacts
Adding an email contact to your VIPs list
Chapter 4 Getting More Out of Mail
“Where’s Waldo’s Message?” Searching Your Email
Getting Mail to Remind You to Deal with a Message
Creating a Mailbox to Store Related Messages
Creating a shiny mailbox
Moving a message to a mailbox
Deleting a mailbox
Organizing on Autopilot: Creating Smart Mailboxes
Creating a smart mailbox
Deleting a smart mailbox
Organizing on Autopilot, Part 2: Creating Rules
Dealing with Junk Email
Filtering junk email
Training mail to recognize junk
Blocking bad senders
Deleting or Archiving a Message
Taking a message out to the trash
Retrieving messages from the trash
Emptying the Trash mailbox
Archiving a message
Chapter 5 Chatting with Messages and FaceTime
Getting the Messages Party Started
Launching Messages
iMessage versus SMS/MMS: What’s the Difference?
Forwarding SMS/MMS messages to and from your Mac via your iPhone
Tweaking Messages to suit your texting style
Texting and More with Messages
Initiating a text chat
Getting fancy with photos, emojis, and other message effects
The more the merrier: Setting up a group text
Messing with messages
Sharing a screen during a text conversation
Sending a file along with a text message
Making Calls with FaceTime
Signing in to FaceTime
Making a call with FaceTime
Initiating an audio or a video call from Messages
Receiving a FaceTime call
Chapter 6 Exploring the World with Maps
Wherever You Go, There You Are
Enabling location services for Maps
Launching Maps
“You are here”: Showing your location on the map
Navigating Maps
Navigating Your World
Mapping points of interest
Sharing what you find
Dropping a pin
Can I get there from here? Asking for directions
3 Beyond the Basics
Chapter 1 Backing Up and Restoring Your Data
Using iCloud to Store Your Data
Blasting into the Past: Backing Up with Time Machine
Setting up Time Machine
Skipping files you don’t want to back up
Recovering files and folders
Understanding Versions
Restoring your entire backup
Moving Your Backup from an Old Mac to a New Mac
Chapter 2 Protecting Your Mac against Local and Remote Threats
Battening Down Your Mac’s Hatches with a Password
Changing your password
Safety first: Locking your Mac
Applying password protection
Another layer of security: Adding two-factor authentication to your Apple ID
Securing Your Mac with the Touch of a Finger: Using Touch ID
Encrypting Data with FileVault
Setting up FileVault
Turning off FileVault
Blocking the Bad Guys with a Firewall
Cranking Up Your Privacy Settings
Chapter 3 Sharing Your Mac
Populating Your Mac with Multiple Users
Activating the Guest account
Creating a new user account
Switching user accounts
Deleting a user account
All in the Family: Organizing Family Sharing
Setting up Family Sharing
Configuring what gets shared
The kids are alright: Creating a child account for Family Sharing
Setting a family member as a parent or guardian
Removing a family member
Using Screen Time to Achieve Mac-Life Balance
Enabling Screen Time
Displaying Screen Time settings
Monitoring Mac usage
Setting up a downtime schedule
Configuring time limits for apps and websites
Setting communication limits
Activating communication safety
Specifying apps to always allow
Applying content and privacy restrictions
Chapter 4 Networking Your Mac
Creating a Wired Network
“Look, Ma, No Wires!” Setting Up a Wireless Network
Connecting Devices Using the Magic of Bluetooth
Working with Bluetooth devices
Pairing a Bluetooth device
Easier access to Bluetooth devices and settings
Configuring your Bluetooth device
Disconnecting and reconnecting a Bluetooth device
Forgetting a Bluetooth device
Exchanging files with Bluetooth
Browsing a Bluetooth device
Sending files to a Bluetooth device
Configuring Bluetooth sharing on your Mac
Chapter 5 Sharing Files and Resources on a Network
Sharing Files and Folders with Folks from Afar
Sharing files by using AirDrop
Configure AirDrop via System Settings
Configure AirDrop via Control Center
Configure AirDrop via the AirDrop window
Sending a file via AirDrop
Receiving a file via AirDrop
Sharing folders using a network
Turning on file sharing
Adding a shared folder
Defining user access to shared folders
Changing access privileges for existing network users
Giving individuals access to shared folders
Removing accounts from shared folders
File sharing in sleep mode
Accessing shared folders
Sharing Audio and Video
Sharing Printers
Adding a shared network printer
Adding a shared Windows network printer
Sharing your printer with the network
Sharing Your Screen
Enabling screen sharing
Starting a screen-sharing session with another Mac
Chapter 6 Maintenance and Troubleshooting
Routine Mac Maintenance
Emptying the trash
Cleaning up your desktop
Watching hard drive free space
Deleting unneeded files
Uninstalling unused apps
Checking the hard drive for errors with First Aid
Removing login items
Cycling your MacBook battery
Shutting Down a Crashed App
General Hardware Troubleshooting Techniques
Basic checklist
Restarting your Mac
Power cycling your Mac
Forcing the issue: Making a stuck Mac restart or shut down
Restarting your Mac in safe mode
Starting your Mac using the Recovery app
Repairing the hard drive
Mac Hardware Problems (and Their Solutions)
Your Mac won’t start
Your Mac tells you that you don’t have enough memory
Your Mac runs slowly
Sudden slowdown
Gradual slowdown
Your mouse or keyboard doesn’t work
Your display is garbled
4 Using Your Mac as a Media Center
Chapter 1 Tuning In and Listening with Music
Getting Comfy with the Music App
Touring the sidebar
Apple Music
Library
Playlists
Adding a link for iTunes Store
Finding your way around the toolbar
Checking out the content area
Playing Your Music
Importing digital audio files
Searching your Music library
Streaming music
Playing digital audio files
Fiddling with a few playback settings
Curating Your Music with Playlists
Setting up an ordinary playlist
Creating an ordinary playlist
Editing an ordinary playlist
Setting up a smart playlist
Tagging songs
Creating a smart playlist
Editing a smart playlist
Setting up a Genius playlist
Listening to the Radio
Shopping for Music at the iTunes Store
Chapter 2 Enjoying Podcasts, News, and TV
Finding and Playing Podcasts
Examining the sidebar
Apple Podcasts
Library
Finding your way around the toolbar
Checking out the content area
Following a podcast
Reading the News: Extra, Extra, Read All about It!
Reading the daily news
Following a channel or topic
Saving and sharing stories
Tweaking News content
Watching TV on Your Mac
Chapter 3 Reading and Listening to Books on Your Mac
Understanding E-book Formats
Launching the Books App
Touring the Sidebar
Apple Books
Library
My Collections
Browsing the Book Store
Adding E-books and PDFs from Other Sources
Reading by Screen Light
Now Hear This: Listening to Audiobooks
Browsing the Audiobook Store
Listening to and navigating an audiobook
Chapter 4 Picture Perfect: Working with Photos
Understanding Digital Photography
Transferring Digital Images to the Mac
Importing photos with the Photos app
Moving photos from other folders into Photos
Organizing Your Photo Library
Tagging images
Using Keyword Manager
Manually adding information to photos
Creating a smart album
Organizing albums with folders
Deleting photos, albums, and folders
Mapping your images
Finding images
Creating a slideshow
Capturing Photos with Photo Booth
Editing Photos with Photos
Sharing Photos
Printing photos
Sending photos in a message
Creating a shared album
5 Taking Care of Business
Chapter 1 Managing Contacts
Setting Up Contacts
Viewing your contacts
Designing your contact card template
Adding contacts
Creating a contact
Importing contacts
Accessing contacts from another device or server
Messing with Your Contacts
Searching contacts
Editing a card
Deleting a contact
Making a list (and, optionally, checking it twice)
Adding and populating a list
Creating a list from a selection of contacts
Editing a distribution list
Adding contacts automatically with smart lists
Creating a smart list from search results
Deleting a list or a list contact
Sharing Your Contacts
Sending one contact at a time
Exporting multiple cards
Printing your contacts
Chapter 2 Tracking Events and Tasks
Getting Acquainted with Calendar
Getting to know the Calendar toolbar
Switching Calendar views
Navigating the calendar
Working with Multiple Calendars
Creating a new calendar
Adding calendars from other accounts
Subscribing to online calendars
Importing calendar data
Renaming, merging, and deleting calendars
It’s a Date: Creating an Event
Creating a regular event
Setting up a quick event
Setting up a detailed event
Creating an all-day event
Editing an Event
Tweaking an event’s times using drag-and-drop
Changing the details of an event
Responding to event invitations
Deleting an event
Keeping Your Events Organized
Color-coding events
Selectively hiding events
Checking today’s events
Checking events on a specific date
Searching for an event
Exporting Calendar data
Sharing your calendars
Getting Things Done with Reminders
Setting a reminder for a specific time
Setting a reminder for a specific location
Setting a reminder for when you message someone
Creating a list
Completing a reminder
Deleting a reminder
Setting the default Reminders list
Chapter 3 Crafting Fancy-Schmancy Documents with Pages
Getting a Head Start with Document Templates
Creating a document from a template
Replacing placeholder text
Replacing placeholder photos and graphics
Inserting photos from Photos
Moving and resizing a photo
Inserting other images
Inserting a chart or table from Numbers
Inserting pages or sections
Moving around your document
Messing Around with Text
Editing text
Formatting text
Adjusting line spacing, justification, and margins
Changing alignment
Changing line spacing
Defining margins for the entire document
Defining margins for a portion of text
Adding tab stops
Adding headers and footers to a continuous text document
Corralling Text into Text Boxes
Creating a text box
Moving a text box
Resizing a text box
Uniting text boxes
Faster Formatting with Styles
Taking advantage of paragraph styles
Applying a preset paragraph style
Modifying a preset paragraph style
Creating a paragraph style
Applying an image style
Applying a text box style
Crafting Charts and Tables in Pages
Adding a chart
Adding a table
Adding shapes
Bringing your objects to heel
Grouping objects
Arranging objects
Aligning objects
Distributing objects
Locking objects
Wrapping text around an object
Polishing Your Document
Checking a document for spelling and grammar gaffes
Finding and replacing text
Exporting to a Different File Format
Chapter 4 Producing Persuasive Presentations with Keynote
Getting Your Presentation Off the Ground
Choosing a theme and saving your presentation
Opening an existing file
Finding your way around Keynote
Adding slides
Adding a blank slide
Adding a slide with a predefined layout
Duplicating slides
Manipulating Text
Entering text
Inserting text boxes
Editing text
Formatting text and text boxes
Changing fonts
Formatting paragraphs
Formatting bullets
Changing backgrounds and borders
Adding Shapes, Charts, and Tables
Inserting predefined shapes
Adding a chart
Adding a table
Adding media files
Adding sound
Adding sound to a slide
Adding a presentation soundtrack
Adding photos or movies
Rearranging Slides
Creating a group of slides
Deleting a slide
Skipping a slide
Creating Transitions and Effects
Creating a slide transition
Creating text and graphic effects
Creating builds
Making text and graphics move on a slide
Adding hyperlinks to your presentation
Editing Slide Layouts to Customize Themes
Polishing Your Presentation
Previewing a presentation
Rehearsing a presentation
Preparing for your big event
Controlling your presentation remotely
Letting others run your presentation
Exporting your Keynote presentation
Sharing your Keynote presentation
Chapter 5 Crunching with Numbers
Touring the Numbers Window
Building a Spreadsheet: The Basics
Creating a Spreadsheet with Your Bare Hands
Creating a spreadsheet with a template
Opening an existing file
Messing Around with Sheets
Renaming a sheet
Adding a sheet
Deleting a sheet
Adding or removing a table
Adding and removing rows and columns
Selecting table items
Changing the appearance of a table
Inserting headers and resizing rows and columns
Populating Tables with Data
Applying a data format
Formatting table data
Building formulas to calculate results
Using Quick Formula
Typing a formula
Using functions
Conditionally formatting data-entry cells
Sorting data
Deleting data
Visualizing data with a chart
Renaming tables and charts
Sharing Your Spreadsheet
Exporting a spreadsheet
Sharing files directly from Numbers
Chapter 6 Getting More Out of Pages, Keynote, and Numbers
Collaborating with Colleagues
Inserting Media from Other Sources
Copying and Pasting
Modifying Photos
Masking a photo
Making parts of a photo transparent
Using Adjust Image
Adding Comments
Finding More Templates
Index
EULA